KENYA · GUIDE 0685 · EDITION 4.7
Coffee tasting workshops in Kenya: Pricing, Costing and Cash Flow Example
Editorial update: 28 October 2026 · Business planning reference · Review scope
Use one accepted sale unit throughout
Work through a fictional KSh 6,600.00 invoice against KSh 5,230.00 of selected cost lines; distinguish the invoice from collected cash.
This is a planning reference for coffee tasting workshops. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional sample workshop: six adults taste the same Kenyan roasted coffee prepared in two different brew methods during a 60-minute introductory session. Each receives two approximately 50 ml tasting portions, with an optional repeat while supplies last. The exercise explores personal flavour preference and preparation differences; it is not SCA accreditation, professional grading or proof that one method produces healthier coffee. Buy one identified 500 g retail pack and record roast/package details. Participants may decline caffeine; do not disguise a coffee sample as caffeine-free.
Charging basis to confirm: Participant workshop. The rates and quantities below are teaching assumptions. Even a previously recorded listing is not adopted here as a current quotation or an earnings forecast.
Itemised arithmetic
| Selected input/activity | Quantity | Assumed unit rate | Selected cost |
|---|---|---|---|
| Listed Kaldi City Roast 500 g pack | 1 | KSh 2,000.00 | KSh 2,000.00 |
| Facilitator preparation/delivery hours | 3 | KSh 600.00 | KSh 1,800.00 |
| Workshop venue hour | 1 | KSh 800.00 | KSh 800.00 |
| Tasting cups | 12 | KSh 15.00 | KSh 180.00 |
| Drinking/preparation water litres | 2 | KSh 50.00 | KSh 100.00 |
| Coffee collection return trip | 1 | KSh 350.00 | KSh 350.00 |
| Calculation | Teaching result |
|---|---|
| Selected cost total | KSh 5,230.00 |
| Priced/accepted output | 6 example units |
| Assumed selling price | KSh 1,100.00 |
| Assumed invoice | KSh 6,600.00 |
| Difference before excluded costs and tax | KSh 1,370.00 |
Provisional cost is KSh 5,230, or KSh 871.67 per participant. Six at a fictional KSh 1,100 yield KSh 6,600 revenue and KSh 1,370 pre-tax surplus before overhead, compliance and tax. Only the exact coffee listing price is observed; other rates are illustrative. The whole 500 g pack is charged to this pilot despite retained stock. Unstated supplier tax or delivery charges could increase actual cost; confirm separately.
Check cash timing and a weaker outcome
TRAINING-0685: a fictional order for the scoped offer in section 01, using 6 priced units at KSh 1,100.00 each. Buyer group: Coffee enthusiasts, office groups and hospitality teams. No buyer was contacted and no order was completed.
Teaching invoice = 6 x KSh 1,100.00 = KSh 6,600.00. The selected input lines in section 06 total KSh 5,230.00; their difference from this assumed invoice is KSh 1,370.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 1,980.00. The invoice balance is KSh 4,620.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 3,250.00 is needed after applying the advance. The advance is counted once, not again at final collection.
On full collection, total receipts are KSh 6,600.00. Cash against the selected example bill is KSh 1,370.00 before other payments. If a hypothetical 10% increase in the largest selected line (Listed Kaldi City Roast 500 g pack) adds KSh 200.00, the unchanged invoice leaves KSh 1,170.00 against that revised bill.
If the customer instead leaves 10% of the invoice unpaid, KSh 660.00 is a receivable. Cash collected is KSh 5,940.00 and collected cash less the selected bill is KSh 710.00. This differs from invoice margin; do not spend the unpaid amount as though it is already cash.
The scenario is complete only as a teaching record of the stated lines. Add actual excluded startup and operating costs using file 12, and replace every assumed rate before relying on a quote. Use measured accepted output for the actual invoice; unaccepted output is not automatically chargeable.
For an actual quote, add all relevant excluded costs, use measured accepted output, and compare amounts from the same period. An unpaid invoice balance is not available cash. A deposit held for an uncompleted obligation is not automatically earned income.
References and their limits
Specialty Coffee Association: How to Prepare
Pointers to current CVA standards and professional training; this leisure workshop is not accredited grading. Reference check recorded 2026-10-26.
Fairview Estate: Kaldi City Roast Coffee 500 g
Exact Kenyan 500 g coffee listing; tax treatment, delivery and stock unconfirmed. Reference check recorded 2026-10-26.
Kenya Ministry of Health: Food Hygiene Licensing Checklist
Official food-premises hygiene checklist and contact route; local requirements still require verification. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits