KENYA · GUIDE 0550 · EDITION 4.7
Ebook formatting in Kenya: Records and Planning Worksheets
Keep evidence that answers a real operating question
For ebook formatting, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:
Record manuscript version, structural edits, image handling choices, reader-app tests, broken links, conversion warnings, author corrections, and the final file approved for each intended distribution format.
An order and acceptance record
| Field | What to enter |
|---|---|
| Output and exclusions | Format an approved manuscript for its intended reading platforms, defining heading structure, navigation, image treatment, linked notes, and what editorial corrections remain the author's responsibility before release. |
| Sale unit | ebook edition |
| Acceptance check | Test the ebook on representative reading applications, varying text size and orientation while checking the contents links, image captions, chapter starts, notes, and special characters throughout. |
| Missed-cost check | Include manuscript cleanup, style mapping, image preparation, navigation construction, device checks, conversion revisions, and repairs to complex tables that do not adapt well to adjustable text layouts. |
| Failure to investigate | An ebook fails when readers enlarge text and tables become unreadable, chapter navigation breaks, or formatting choices imitate fixed print pages rather than supporting actual reading needs. |
Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.
A supplier and cost record
For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.
A weekly review
Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.
Use sources within their stated scope
- Kenya Copyright Board — National Rights Registry — Official registry for copyright records; negotiate ownership and third-party licences separately. Reference recorded 2026-10-26.
- ODPC — Guidance Notes for Data Protection Policies (2026) — Privacy governance reference covering access, retention, data sharing and incident response. Reference recorded 2026-10-26.
These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.
The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.
Evidence register for this particular offer
- Creating Reflowable Books - Reflowable content/navigation principles for Kindle; not a guarantee of platform approval. Recorded 2026-10-26.
- Text Guidelines — Reflowable - Relative text sizing and linked navigation/notes in Kindle reflowable content. Recorded 2026-10-26.
- Licensing — Google Fonts Knowledge - Font licence terms and usage scope; no trademark clearance. Recorded 2026-10-26.
These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.
Match the evidence to a decision
| Decision question | Business-specific record to retain |
|---|---|
| Was the input fit for use? | Resolve duplicate chapter labels and missing note text before conversion. |
| Was the work acceptable? | Check all chapter starts and notes; record actual tested readers and unresolved warnings without claiming universal approval. |
| What remains unresolved? | Actual source and reader versions unverified. |
The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.