KENYA · GUIDE 0640 · EDITION 4.6
Educational board game making in Kenya: Records and Planning Worksheets
Keep evidence that answers a real operating question
For educational board game making, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:
Record setup questions, turn counts, instructions misunderstood, scoring disputes, disengagement, learning explanations, missing components, and rule changes tested again with a fresh group of players.
An order and acceptance record
| Field | What to enter |
|---|---|
| Output and exclusions | Define the board game by learner age, player count, learning objective, session format, and the decisions players should practise through original rules and components. |
| Sale unit | Game set |
| Acceptance check | Observe supervised, unfamiliar players from the intended age group using the rulebook and prototype, recording setup, turns, scoring and disputes without designer explanation. |
| Missed-cost check | Include illustration, rulebook editing, prototype printing, component cutting, packaging, assembly labour, playtest changes, and rejected pieces rather than costing the printed board in isolation. |
| Failure to investigate | The game fails when the designer must repeatedly explain rules or when winning depends on guessing instructions instead of practising the intended educational skill through play. |
Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.
A supplier and cost record
For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.
A weekly review
Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.
Use sources within their stated scope
- ODPC guidance for MSMEs — Privacy principles, lawful basis, data minimisation, processor arrangements and retention; check the provisions applying to the actual operation. Reference recorded 2026-10-26.
- Kenya Copyright Board National Rights Registry — Official registry for literary, music, video and spoken-word works; a reference for rights ownership, not permission to reuse third-party material. Reference recorded 2026-10-26.
These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.
The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.
Evidence register for this particular offer
- Printing price list — Kipusa Prints - Observed A4 coloured Word Document printing 35/page and A3 coloured Picture printing 65/page; stock, sidedness, tax and delivery unstated. Recorded 2026-10-26.
- A4 Lamination — Pema Online Cyber Services - Observed A4 lamination 100; thickness and cutting/sealed-border suitability unconfirmed. Recorded 2026-10-26.
- BROWN ENVELOPE A3 25-PACK — Plannettech - Observed 25-envelope pack 450; derived 18 each is allocation, not single-unit purchase offer. Recorded 2026-10-26.
- Standardization Mark — KEBS - Official manufacturing certification entry point; actual game classification and obligations require direct confirmation. Recorded 2026-10-26.
These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.
Match the evidence to a decision
| Decision question | Business-specific record to retain |
|---|---|
| Was the input fit for use? | Obtain artwork-specific quote, stock/GSM/sidedness/tax and proof sign-off. |
| Was the work acceptable? | Proposed ages 8+ and 20–30 minutes remain untested; no curriculum, safety certification or learning-outcome claim. |
| What remains unresolved? | No physical prototype, field playtest, name clearance, demand evidence, curriculum approval or compliance certification is claimed. |
The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.