KENYA · GUIDE 0970 · EDITION 4.7
Family archive digitization in Kenya: Delivery Planning and Acceptance Checks
Editorial update: 28 October 2026 · Business planning reference · Review scope
Plan delivery around observable acceptance
Plan the handover and acceptance record for family archive digitization, using the specific checkpoints for the example offer.
This is a planning reference for family archive digitization. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional family archive digitisation: fifty loose photographs and twenty loose paper pages, seventy capture items, with masters, access copies and a descriptive index. Fragile, stuck, mouldy or bound material is excluded pending conservator assessment.
This page is a work-control sheet. It does not teach a qualified trade, prescribe a food process, approve equipment or replace the appropriate technical procedure. Confirm who has the competence and authority for any specialist task.
Prepare the control record
| Stage to schedule | Checkpoint from the scoped example | Actual record to complete |
|---|---|---|
| Intake originals | Do not detach photographs or flatten damaged material. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Choose capture setup | No invented universal archival certification. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Capture carefully | Extra reverse captures are counted separately from seventy original items. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Check files | Retake defects while originals remain safely tracked. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Deliver backups | Open sample copies from each destination and reconcile seventy intake items. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
Keep accepted and unresolved work separate
| Issue to watch for | Evidence question |
|---|---|
| Photo edge is missing | Compare original with capture. |
| Index links wrong family name | Check owner annotations and item number. |
| Mould is discovered | Stop handling and isolate under appropriate professional advice. |
The issues above are prompts to investigate, not a diagnosis of a real defect. Record what was observed, isolate the affected output where appropriate, and refer the technical decision to the competent person or approved process. Do not copy a hypothetical response into a real incident without assessment.
Reconcile the handover
Use the agreed charging basis: document or agreed batch. Record ordered, completed, accepted, held and rejected output separately. Track rework time, changed scope, credits and collection dates against the same order reference. Open sample copies from each destination and reconcile seventy intake items.
Proceed within a defined trial limit only after the buyer's acceptance, actual full costs and collections are recorded, and the guide's unresolved checks are addressed. The final business-specific checkpoint is: Open sample copies from each destination and reconcile seventy intake items. Otherwise record a hold, revision or stop decision in file 10.
References and their limits
NARA: Digitizing Family Papers and Photographs
Original handling, capture and backup principles; not a guarantee of archival certification. Reference check recorded 2026-10-26.
ODPC: Personal Data Protection Handbook
Kenyan personal data handling overview; individual legal obligations require confirmation. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits