KENYA · GUIDE 0993 · EDITION 4.2

Screen printing service in Kenya: Records and Planning Worksheets

Keep evidence that answers a real operating question

For screen printing service, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:

Keep artwork rights, substrate identity, sample approval, process observations, registration corrections, care checks, and rejects so repeat orders reproduce the accepted material and print combination.

An order and acceptance record

Field	What to enter
Output and exclusions	Plan screen printing for the exact substrate, authorized artwork, colour placement, and finish, documenting compatibility before promising equivalent reproduction across different garments or supplied products.
Sale unit	printed unit
Acceptance check	Approve a physical print on the final substrate, inspecting registration, coverage, surface condition, and appropriate care performance rather than treating digital artwork as sufficient production evidence.
Missed-cost check	Include screens, colour separation, registration, safe controls, test substrates, ink losses, cleaning, and rejects rather than quoting only print dimensions before assessing the production combination.
Failure to investigate	Changing blanks or ink without repeating samples can separate finished goods from the approved proof, even when artwork dimensions and placement remain correct throughout the batch.

Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.

A supplier and cost record

For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.

A weekly review

Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.

Use sources within their stated scope

KEBS Standardization Mark — Locally manufactured product certification and applicable standards; product-specific classification must be confirmed. Reference recorded 2026-10-26.
DOSHS mandate and occupational safety legislation — Workplace safety and competent inspection; does not establish a universal rental licence. Reference recorded 2026-10-26.
Competition Authority of Kenya: Consumer Protection — Misleading representations, unsuitable or unsafe goods and complaint handling. Reference recorded 2026-10-26.
Kenya National Rights Registry — Copyright ownership records and registration channel; not permission to reproduce another creator’s work. Reference recorded 2026-10-26.

These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.

The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.

Evidence register for this particular offer

ScreenPrinting.com: What is Cure Temp? - Ink-layer cure concept; actual ink technical sheet and measured process govern settings. Recorded 2026-10-26.
STAHLS: Avoid Dye Migration in Sublimated Garments - Manufacturer discussion of polyester decoration defects; obtain the actual transfer application sheet. Recorded 2026-10-26.

These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.

Match the evidence to a decision

Decision question	Business-specific record to retain
Was the input fit for use?	Check size split, care and lot shade.
Was the work acceptable?	Two planned extras do not guarantee sufficient yield; quote replacement stock if needed.
What remains unresolved?	Exact ink, qualified process, cure/adhesion checks, size split and current prices remain pending.

The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.