KENYA · GUIDE 0667 · EDITION 4.7
Wedding videography in Kenya: Pricing, Costing and Cash Flow Example
Editorial update: 28 October 2026 · Business planning reference · Review scope
Use one accepted sale unit throughout
Work through a fictional KSh 26,000.00 invoice against KSh 20,400.00 of selected cost lines; distinguish the invoice from collected cash.
This is a planning reference for wedding videography. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional WVIDEO-167 films a four-hour wedding with a five-minute highlight and separate ceremony speech extracts totalling up to 20 minutes. Output is 1080 pH.264MP4 with agreed frame rate, readable titles and licensed music documentation. No drone, livestream, full-day coverage or guaranteed capture of unrepeatable moments under every condition.
Charging basis to confirm: Wedding film package. The rates and quantities below are teaching assumptions. Even a previously recorded listing is not adopted here as a current quotation or an earnings forecast.
Itemised arithmetic
| Selected input/activity | Quantity | Assumed unit rate | Selected cost |
|---|---|---|---|
| Planning hours | 2 | KSh 800.00 | KSh 1,600.00 |
| Filming hours | 4 | KSh 1,500.00 | KSh 6,000.00 |
| Assistant hours | 4 | KSh 700.00 | KSh 2,800.00 |
| Editing hours | 10 | KSh 900.00 | KSh 9,000.00 |
| Licensed music allowance | 1 | KSh 1,000.00 | KSh 1,000.00 |
| Calculation | Teaching result |
|---|---|
| Selected cost total | KSh 20,400.00 |
| Priced/accepted output | 1 example units |
| Assumed selling price | KSh 26,000.00 |
| Assumed invoice | KSh 26,000.00 |
| Difference before excluded costs and tax | KSh 5,600.00 |
Illustrative cost 1,600+6,000+2,800+9,000+1,000=20,400. Assumed 26,000 fee leaves 5,600 before tax. Music 1,000 is fictional, not a real licence quote; replace with actual scope/fee. Travel, equipment hire, storage, overtime and extra revisions excluded.
Check cash timing and a weaker outcome
TRAINING-0667: a fictional order for the scoped offer in section 01, using 1 priced units at KSh 26,000.00 each. Buyer group: Couples who understand the style and limitations of a small production team. No buyer was contacted and no order was completed.
Teaching invoice = 1 x KSh 26,000.00 = KSh 26,000.00. The selected input lines in section 06 total KSh 20,400.00; their difference from this assumed invoice is KSh 5,600.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 7,800.00. The invoice balance is KSh 18,200.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 12,600.00 is needed after applying the advance. The advance is counted once, not again at final collection.
On full collection, total receipts are KSh 26,000.00. Cash against the selected example bill is KSh 5,600.00 before other payments. If a hypothetical 10% increase in the largest selected line (Editing hours) adds KSh 900.00, the unchanged invoice leaves KSh 4,700.00 against that revised bill.
If the customer instead leaves 10% of the invoice unpaid, KSh 2,600.00 is a receivable. Cash collected is KSh 23,400.00 and collected cash less the selected bill is KSh 3,000.00. This differs from invoice margin; do not spend the unpaid amount as though it is already cash.
The scenario is complete only as a teaching record of the stated lines. Add actual excluded startup and operating costs using file 12, and replace every assumed rate before relying on a quote. Use measured accepted output for the actual invoice; unaccepted output is not automatically chargeable.
For an actual quote, add all relevant excluded costs, use measured accepted output, and compare amounts from the same period. An unpaid invoice balance is not available cash. A deposit held for an uncompleted obligation is not automatically earned income.
References and their limits
How To Record Better Interview Audio — RØDE
Stationary interview microphone placement and background-noise considerations; exact device compatibility must be checked. Reference check recorded 2026-10-26.
How to Reduce Audio Distortion During Recording — RØDE
Capsule overload can distort before recorder; lowering gain alone may not fix it. Monitor actual test recording. Reference check recorded 2026-10-26.
Rights Of A Data Subject
Kenyan privacy principles and data minimisation; not a complete compliance assessment. Reference check recorded 2026-10-26.
Managing an event
Coordination across load-in and load-out phases; UK guidance, not Kenyan permitting advice. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits