KENYA · GUIDE 0882 · EDITION 4.7
Custom T-shirt printing in Kenya: Delivery Planning and Acceptance Checks
Editorial update: 28 October 2026 · Business planning reference · Review scope
Plan delivery around observable acceptance
Plan the handover and acceptance record for custom t-shirt printing, using the specific checkpoints for the example offer.
This is a planning reference for custom t-shirt printing. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional garment order: print twenty adult cotton T-shirts with one original single-colour 200 × 180 mm front graphic. Size roster: two S, eight M, eight L and two XL. Use a manufacturer-documented heat-transfer film suitable for the actual cotton fabric; purchase one extra same-lot shirt for testing. Scope excludes unlicensed logos, all-over sublimation on ordinary cotton and replacing undisclosed customer-supplied garments under an assumed warranty.
This page is a work-control sheet. It does not teach a qualified trade, prescribe a food process, approve equipment or replace the appropriate technical procedure. Confirm who has the competence and authority for any specialist task.
Prepare the control record
| Stage to schedule | Checkpoint from the scoped example | Actual record to complete |
|---|---|---|
| Approve garment and graphic separately | A size labelled L varies by supplier; compare actual dimensions before ordering the full roster. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Create the cutting layout | Budget 2.5 m provisionally and verify the cutter’s usable width; purchased roll width is not always cuttable width. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Prepare the sample | Confirm weeded internal spaces, colour and placement on the spare before running sale garments. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Run a controlled batch | Inspect every print for missing islands, contamination and edge adhesion after the required cooling/peel stage. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| Perform the agreed care check | Provide supported washing advice and disclose unresolved test limits; do not guarantee indefinite print life. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
Keep accepted and unresolved work separate
| Issue to watch for | Evidence question |
|---|---|
| Small letter centres lift during weeding | Check blade depth/condition and the film test cut. |
| Print edges lift after the sample care test | Compare application record and garment compatibility with the film maker’s instructions. |
| Placement varies across sizes | Check the same landmark and template were used rather than the shirt’s loose centre fold. |
The issues above are prompts to investigate, not a diagnosis of a real defect. Record what was observed, isolate the affected output where appropriate, and refer the technical decision to the competent person or approved process. Do not copy a hypothetical response into a real incident without assessment.
Reconcile the handover
Use the agreed charging basis: shirt. Record ordered, completed, accepted, held and rejected output separately. Track rework time, changed scope, credits and collection dates against the same order reference. Provide supported washing advice and disclose unresolved test limits; do not guarantee indefinite print life.
Proceed within a defined trial limit only after the buyer's acceptance, actual full costs and collections are recorded, and the guide's unresolved checks are addressed. The final business-specific checkpoint is: Provide supported washing advice and disclose unresolved test limits; do not guarantee indefinite print life. Otherwise record a hold, revision or stop decision in file 10.
References and their limits
STAHLS: Avoid Dye Migration in Sublimated Garments
Manufacturer discussion of polyester decoration defects; obtain the actual transfer application sheet. Reference check recorded 2026-10-26.
Sawgrass: Sublimation Heat Press Settings
Manufacturer process-reference route; the actual blank/ink/press instructions and test sample govern the job. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits