KENYA · GUIDE 0100 · EDITION 4.7
Farm produce sorting service in Kenya: Delivery Planning and Acceptance Checks
Editorial update: 28 October 2026 · Business planning reference · Review scope
Plan delivery around observable acceptance
Plan the handover and acceptance record for farm produce sorting service, using the specific checkpoints for the example offer.
This is a planning reference for farm produce sorting service. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional grading of customer-owned 500 kg tomatoes against an approved buyer reference: 350 kg Grade A, 100 kg Grade B, 40 kg rejects and 10 kg separately documented handling damage. Invoice is a service fee per received kilogram, not sale of the farmer's tomatoes. Grade labels are buyer-specific sample terms, not a claim of official Kenyan export classification.
This page is a work-control sheet. It does not teach a qualified trade, prescribe a food process, approve equipment or replace the appropriate technical procedure. Confirm who has the competence and authority for any specialist task.
Prepare the control record
| Stage to schedule | Checkpoint from the scoped example | Actual record to complete |
|---|---|---|
| 1 | Received net mass is verified at 500 kg or revised before work; crate tare is excluded. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| 2 | Owner/buyer signs reference before sorting; changing grade after work requires written variation. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| 3 | First sample decisions match buyer examples before the team processes the full lot. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| 4 | No reject tomato is hidden below Grade A and no handling damage is charged as pre-existing reject. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
| 5 | 350+100+40+10=500 kg; all categories retain customer ownership and actual disposition instructions. | Responsible person; evidence/reference; measured result; pass/hold decision; correction owner |
Keep accepted and unresolved work separate
| Issue to watch for | Evidence question |
|---|---|
| Categories total less than receipt | Check tare, spill/damage and category sheets |
| Buyer disagrees with grade | Compare disputed fruit with signed reference |
| Damage increases during sorting | Inspect surface, drop heights and crate handling |
The issues above are prompts to investigate, not a diagnosis of a real defect. Record what was observed, isolate the affected output where appropriate, and refer the technical decision to the competent person or approved process. Do not copy a hypothetical response into a real incident without assessment.
Reconcile the handover
Use the agreed charging basis: lot or kilogram sorted. Record ordered, completed, accepted, held and rejected output separately. Track rework time, changed scope, credits and collection dates against the same order reference. 350+100+40+10=500 kg; all categories retain customer ownership and actual disposition instructions.
Proceed within a defined trial limit only after the buyer's acceptance, actual full costs and collections are recorded, and the guide's unresolved checks are addressed. The final business-specific checkpoint is: 350+100+40+10=500 kg; all categories retain customer ownership and actual disposition instructions. Otherwise record a hold, revision or stop decision in file 10.
References and their limits
UC Davis / FAO: Small-scale Postharvest Handling, Harvesting Containers
Harvest handling/container context only; crop grades, chemical dips, temperatures and storage-life numbers are not adopted. Reference check recorded 2026-10-26.
Elgon Kenya: Crates and Buckets
Direct supplier offers crate range; actual food-contact suitability, dimensions, stacking and cleaning compatibility must be confirmed for the selected model. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits