KENYA · GUIDE 0760 · EDITION 4.7
Plant repotting service in Kenya: Pricing, Costing and Cash Flow Example
Editorial update: 28 October 2026 · Business planning reference · Review scope
Use one accepted sale unit throughout
Work through a fictional KSh 6,600.00 invoice against KSh 5,450.00 of selected cost lines; distinguish the invoice from collected cash.
This is a planning reference for plant repotting service. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional repotting job: assess eight identified client plants and repot only the six judged suitable under the agreed horticultural scope. Example purchase is six draining pots one appropriate size above actual roots and 20 litres of species-suitable medium; final sizes/volume follow inspection. Deliver plant-ID before/after records and care notes. Exclude large/heavy specimens, unknown toxic plants, disease treatment, pesticide use and a promise that repotting cures every yellow leaf.
Charging basis to confirm: Repotting task. The rates and quantities below are teaching assumptions. Even a previously recorded listing is not adopted here as a current quotation or an earnings forecast.
Itemised arithmetic
| Selected input/activity | Quantity | Assumed unit rate | Selected cost |
|---|---|---|---|
| Illustrative draining pots | 6 | KSh 250.00 | KSh 1,500.00 |
| Suitable medium litres | 20 | KSh 35.00 | KSh 700.00 |
| Assessment/repotting/report hours | 4 | KSh 600.00 | KSh 2,400.00 |
| Floor protection/cleaning allocation | 1 | KSh 250.00 | KSh 250.00 |
| Return travel | 1 | KSh 600.00 | KSh 600.00 |
| Calculation | Teaching result |
|---|---|
| Selected cost total | KSh 5,450.00 |
| Priced/accepted output | 6 example units |
| Assumed selling price | KSh 1,100.00 |
| Assumed invoice | KSh 6,600.00 |
| Difference before excluded costs and tax | KSh 1,150.00 |
Illustrative cost is KSh 5,450, or 908.33 per completed repot when allocated across six. Six at 1,100 yield 6,600 revenue and 1,150 pre-tax surplus before overhead/tax. Assessment of eight is included; sizes/medium needs and rates are assumptions requiring inspection/quotes. Deferred plants are not charged as completed repots.
Check cash timing and a weaker outcome
TRAINING-0760: a fictional order for the scoped offer in section 01, using 6 priced units at KSh 1,100.00 each. Buyer group: Households and offices with root-bound or unsuitable pots. No buyer was contacted and no order was completed.
Teaching invoice = 6 x KSh 1,100.00 = KSh 6,600.00. The selected input lines in section 06 total KSh 5,450.00; their difference from this assumed invoice is KSh 1,150.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 1,980.00. The invoice balance is KSh 4,620.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 3,470.00 is needed after applying the advance. The advance is counted once, not again at final collection.
On full collection, total receipts are KSh 6,600.00. Cash against the selected example bill is KSh 1,150.00 before other payments. If a hypothetical 10% increase in the largest selected line (Assessment/repotting/report hours) adds KSh 240.00, the unchanged invoice leaves KSh 910.00 against that revised bill.
If the customer instead leaves 10% of the invoice unpaid, KSh 660.00 is a receivable. Cash collected is KSh 5,940.00 and collected cash less the selected bill is KSh 490.00. This differs from invoice margin; do not spend the unpaid amount as though it is already cash.
The scenario is complete only as a teaching record of the stated lines. Add actual excluded startup and operating costs using file 12, and replace every assumed rate before relying on a quote. Use measured accepted output for the actual invoice; unaccepted output is not automatically chargeable.
For an actual quote, add all relevant excluded costs, use measured accepted output, and compare amounts from the same period. An unpaid invoice balance is not available cash. A deposit held for an uncompleted obligation is not automatically earned income.
References and their limits
RHS: How to Repot a Plant
Root/container assessment and repotting context; species-specific technique requires confirmation. Reference check recorded 2026-10-26.
RHS: How to Grow Sansevierias
Species selection and care; UK seasonal instructions are not automatically transferred to Kenyan conditions. Reference check recorded 2026-10-26.
RHS: How to Grow Epipremnum
Care and propagation of epipremnum; no air-purification or health claim adopted. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits