KENYA · GUIDE 0777 · EDITION 4.7
Repair cafe workshops in Kenya: Pricing, Costing and Cash Flow Example
Editorial update: 28 October 2026 · Business planning reference · Review scope
Use one accepted sale unit throughout
Work through a fictional KSh 9,600.00 invoice against KSh 7,700.00 of selected cost lines; distinguish the invoice from collected cash.
This is a planning reference for repair cafe workshops. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional independent repair-learning workshop: eight adults, two hours, two sewing instructors; each brings one clean garment needing a button or short open seam. Includes intake cards and supervised hand stitching only. No electrical appliances, pressure vessels, powered machinery or safety-critical equipment; not branded as an official Repair Café without permission.
Charging basis to confirm: Workshop session. The rates and quantities below are teaching assumptions. Even a previously recorded listing is not adopted here as a current quotation or an earnings forecast.
Itemised arithmetic
| Selected input/activity | Quantity | Assumed unit rate | Selected cost |
|---|---|---|---|
| Instructor sessions | 2 | KSh 1,800.00 | KSh 3,600.00 |
| Venue two-hour slot | 1 | KSh 1,800.00 | KSh 1,800.00 |
| Sewing materials | 8 | KSh 150.00 | KSh 1,200.00 |
| Coordinator hours | 3 | KSh 300.00 | KSh 900.00 |
| Printed cards | 8 | KSh 25.00 | KSh 200.00 |
| Calculation | Teaching result |
|---|---|
| Selected cost total | KSh 7,700.00 |
| Priced/accepted output | 8 example units |
| Assumed selling price | KSh 1,200.00 |
| Assumed invoice | KSh 9,600.00 |
| Difference before excluded costs and tax | KSh 1,900.00 |
Illustrative cost KSh 7,700; KSh 962.50 per attendee. Eight seats at KSh 1,200 yield KSh 9,600 and KSh 1,900 before overhead/tax. This paid independent teaching model differs from the official network’s free volunteer repair model.
Check cash timing and a weaker outcome
TRAINING-0777: a fictional order for the scoped offer in section 01, using 8 priced units at KSh 1,200.00 each. Buyer group: Community organizations and adults wanting basic repair learning. No buyer was contacted and no order was completed.
Teaching invoice = 8 x KSh 1,200.00 = KSh 9,600.00. The selected input lines in section 06 total KSh 7,700.00; their difference from this assumed invoice is KSh 1,900.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 2,880.00. The invoice balance is KSh 6,720.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 4,820.00 is needed after applying the advance. The advance is counted once, not again at final collection.
On full collection, total receipts are KSh 9,600.00. Cash against the selected example bill is KSh 1,900.00 before other payments. If a hypothetical 10% increase in the largest selected line (Instructor sessions) adds KSh 360.00, the unchanged invoice leaves KSh 1,540.00 against that revised bill.
If the customer instead leaves 10% of the invoice unpaid, KSh 960.00 is a receivable. Cash collected is KSh 8,640.00 and collected cash less the selected bill is KSh 940.00. This differs from invoice margin; do not spend the unpaid amount as though it is already cash.
The scenario is complete only as a teaching record of the stated lines. Add actual excluded startup and operating costs using file 12, and replace every assumed rate before relying on a quote. Use measured accepted output for the actual invoice; unaccepted output is not automatically chargeable.
For an actual quote, add all relevant excluded costs, use measured accepted output, and compare amounts from the same period. An unpaid invoice balance is not available cash. A deposit held for an uncompleted obligation is not automatically earned income.
References and their limits
Repair Café house rules
Volunteer model, visitor participation, refusal and one-item queue; not a liability waiver for a paid independent workshop. Reference check recorded 2026-10-26.
ODPC: Guidance Notes for Data Protection Policies
Official Kenyan guidance on personal-data policies and incident handling; project-specific lawful basis must be established by the responsible operator. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits