KENYA · GUIDE 0384 · EDITION 4.7
Door lock fitting in Kenya: Records and Planning Worksheets
Keep evidence that answers a real operating question
For door lock fitting, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:
Record lock model, door condition, authorised key recipient and operating checks, using the first jobs to identify which doors need repair before a replacement lock.
An order and acceptance record
| Field | What to enter |
|---|---|
| Output and exclusions | Confirm the door material, handing and existing lock arrangement before selecting hardware, agreeing who controls spare keys and any required landlord authorisation for the work. |
| Sale unit | lock fitting |
| Acceptance check | Ask the authorised user to operate the fitted lock from both sides, checking alignment and key handover while documenting any remaining door movement problem. |
| Missed-cost check | Cost lock compatibility checks, corrective door alignment and extra key arrangements, because a low hardware price can conceal substantial fitting labour on an old door. |
| Failure to investigate | A new lock works while the door is open but binds when closed, revealing that fitting ignored the frame alignment and the customer's actual locking routine. |
Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.
A supplier and cost record
For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.
A weekly review
Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.
Use sources within their stated scope
- KenInvest — eProcedures licensing and county directory — Official catalogue of county business procedures and sector licensing categories. A category listing is not a complete approval checklist or fee quotation. Reference recorded 2026-10-26.
- DOSHS — Registration and Renewal of Workplaces — Workplace registration process and county DOSHS contact route; assess applicability to actual premises and work. Reference recorded 2026-10-26.
These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.
The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.
Evidence register for this particular offer
- Yale euro-cylinder sizing - Manufacturer internal/external cylinder dimension convention only; does not authorise entry or identify every lock. Recorded 2026-10-26.
- Yale cylinder range - Manufacturer cylinder selection context; no independent rating of the proposed lock or authorisation to enter. Recorded 2026-10-26.
These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.
Match the evidence to a decision
| Decision question | Business-specific record to retain |
|---|---|
| Was the input fit for use? | Read packaging and fit specification; assess protrusion and compatibility with existing furniture. |
| Was the work acceptable? | Owner tests required sides before final closure and signs the key tally. |
| What remains unresolved? | Proposed job has not been field tested or independently reviewed by a practising operator. |
The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.