KENYA · GUIDE 0552 · EDITION 4.2
Infographic design in Kenya: Equipment and Supplies
Buy for the acceptance standard
The procurement decision starts with the result you must deliver: Scale, wording and source attribution do not distort the information.
Ask a reviewer unfamiliar with the data to explain the takeaway, then verify labels, units, comparisons, source attribution, and visual proportions against the approved underlying information carefully.
A tool or material is suitable only when it can support this specification at the pilot scale. Use the following shortlist as a starting point, not a compulsory shopping package:
- design tool
- verified data
- source register
- proof checklist
Write comparable requests for quotations
| Resource | Questions for the supplier |
|---|---|
| design tool | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| verified data | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| source register | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| proof checklist | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
Ask for the exact unit or pack size, rather than accepting a price without a quantity. Where equipment is involved, check maintenance needs, safe operation, available support and whether you can obtain replacement consumables. Inspect a sample or demonstration where practical. A photograph and a low asking price do not prove suitability or available stock.
Connect procurement to the operating sequence
- Identify the intended message and audience, then verify the data and process sources and agree what the infographic may claim.
- Sketch a hierarchy, check scales and relationships and obtain approval of factual labels before final illustration and format adaptation.
- Inspect readability and source attribution at actual size, supply approved formats and retain the evidence used for each important claim.
At each step, identify the input whose absence would stop delivery. Arrange that input before accepting a deadline. Compare buying with suitable hire or a competent subcontractor, while keeping the responsibility for inspection and customer handover explicit.
Inspect before release to use
Retain the quote and check the delivered specification, quantity, condition and identifying details. Keep unsuitable items separate while you resolve the discrepancy. Record supplier identity and payment reference privately; do not post customer or supplier personal data in a public planning sheet.
Include data clarification, fact checking within scope, visual development, source notes, accessibility choices, revisions, and alternate layouts rather than pricing solely by the number of decorative icons.
Limit the first purchase to the agreed scope: Plan the infographic around one defensible message, using client-approved data, defined audience knowledge, source references, and a distribution format that determines how much detail viewers can read. Expand the resource list only when actual orders and measured capacity justify it.
Exact procurement specifications for this offer
| Item | Specification to quote | Acceptance evidence |
|---|---|---|
| Source dataset | Client-approved table with category definitions and period. | Check sum/denominator and preserve original data separately. |
| Chart/layout tool | Accurate chart scaling and editable labels. | Measure a 40-count bar against 20-count bar; it should be twice the length on the same scale. |
| A4 proof | One full-size colour proof and one grayscale proof. | Confirm labels and patterns remain understandable without colour. |
A usable quotation states the exact variant, comparison unit, minimum order, delivered quantity, tax, delivery charge, payment dates, expiry and exclusions. Obtain written clarification of substitutions; compare only equivalent scopes. Match the delivered item against the same check before releasing it to use.
Supplier evidence and limits
No matched public listing observation was established for this exact offer. That is a quotation gap, not evidence that the item is unavailable.
Any listing above is an earlier observation, not a fresh quotation or confirmed stock. Reconfirm suitability and landed cost. The supplier comparison in the operating pack separates purchase quantity from usable requirement when a minimum order creates surplus.