KENYA · GUIDE 0502 · EDITION 4.7
Office document delivery in Kenya: Pricing, Costing and Cash Flow Example
Editorial update: 28 October 2026 · Business planning reference · Review scope
Use one accepted sale unit throughout
Work through a fictional KSh 1,800.00 invoice against KSh 1,350.00 of selected cost lines; distinguish the invoice from collected cash.
This is a planning reference for office document delivery. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional job card DOC-02: a consulting office orders collection of six sealed A4 document envelopes from its reception and delivery to three named offices in the same town during one morning. The deliverable is six matched custody entries, recipient acknowledgements and a returned exception envelope if necessary. No opening, copying, filing with a court, representing a lawyer or accepting unspecified originals is included. Each sender provides a package reference rather than writing the document contents on the visible transport label.
Charging basis to confirm: document delivery. The rates and quantities below are teaching assumptions. Even a previously recorded listing is not adopted here as a current quotation or an earnings forecast.
Itemised arithmetic
| Selected input/activity | Quantity | Assumed unit rate | Selected cost |
|---|---|---|---|
| Runner labour hours | 3 | KSh 250.00 | KSh 750.00 |
| Local transport trips | 2 | KSh 200.00 | KSh 400.00 |
| Seals and envelopes | 6 | KSh 20.00 | KSh 120.00 |
| Communication allocation | 1 | KSh 80.00 | KSh 80.00 |
| Calculation | Teaching result |
|---|---|
| Selected cost total | KSh 1,350.00 |
| Priced/accepted output | 6 example units |
| Assumed selling price | KSh 300.00 |
| Assumed invoice | KSh 1,800.00 |
| Difference before excluded costs and tax | KSh 450.00 |
The six-delivery batch costs 1,350: labour 750, transport 400, seals 120 and communication 80. Cost per delivery is 225. At an assumed 300 per delivery, revenue is 1,800 and the pre-tax planning surplus is 450. Waiting beyond the agreed morning, a second attempt, insurance, equipment depreciation and tax are excluded and must be quoted separately. These arithmetic assumptions must be replaced by a local route quotation before accepting sensitive originals.
Check cash timing and a weaker outcome
TRAINING-0502: a fictional order for the scoped offer in section 01, using 6 priced units at KSh 300.00 each. Buyer group: Professional offices and small companies. No buyer was contacted and no order was completed.
Teaching invoice = 6 x KSh 300.00 = KSh 1,800.00. The selected input lines in section 06 total KSh 1,350.00; their difference from this assumed invoice is KSh 450.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 540.00. The invoice balance is KSh 1,260.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 810.00 is needed after applying the advance. The advance is counted once, not again at final collection.
On full collection, total receipts are KSh 1,800.00. Cash against the selected example bill is KSh 450.00 before other payments. If a hypothetical 10% increase in the largest selected line (Runner labour hours) adds KSh 75.00, the unchanged invoice leaves KSh 375.00 against that revised bill.
If the customer instead leaves 10% of the invoice unpaid, KSh 180.00 is a receivable. Cash collected is KSh 1,620.00 and collected cash less the selected bill is KSh 270.00. This differs from invoice margin; do not spend the unpaid amount as though it is already cash.
The scenario is complete only as a teaching record of the stated lines. Add actual excluded startup and operating costs using file 12, and replace every assumed rate before relying on a quote. Use measured accepted output for the actual invoice; unaccepted output is not automatically chargeable.
For an actual quote, add all relevant excluded costs, use measured accepted output, and compare amounts from the same period. An unpaid invoice balance is not available cash. A deposit held for an uncompleted obligation is not automatically earned income.
References and their limits
Save Time with Parcel Collection from Your Kenya Address
Pickup information and secure packaging; no local independent-runner price evidence. Reference check recorded 2026-10-26.
How to Get a DHL Proof of Delivery
Carrier delivery-evidence example; no claim that an independent record has DHL status. Reference check recorded 2026-10-26.
Rights Of A Data Subject
Kenyan privacy principles and data minimisation; not a complete compliance assessment. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits