KENYA · GUIDE 0765 · EDITION 4.2
Scrap metal sorting in Kenya: Equipment and Supplies
Buy for the acceptance standard
The procurement decision starts with the result you must deliver: The lot is traceable and accurately graded without handling suspect or stolen material.
Present a representative sorted batch to the intended buyer and reconcile grade descriptions with accepted weights, checking whether coatings or mixed attachments change the classification and payment basis.
A tool or material is suitable only when it can support this specification at the pilot scale. Use the following shortlist as a starting point, not a compulsory shopping package:
- Protective equipment
- Grade bins
- Weighing records
Write comparable requests for quotations
| Resource | Questions for the supplier |
|---|---|
| Protective equipment | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| Grade bins | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| Weighing records | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
Ask for the exact unit or pack size, rather than accepting a price without a quantity. Where equipment is involved, check maintenance needs, safe operation, available support and whether you can obtain replacement consumables. Inspect a sample or demonstration where practical. A photograph and a low asking price do not prove suitability or available stock.
Connect procurement to the operating sequence
- Verify the metal's lawful ownership and receiving buyer's accepted grades before arranging a small collection, excluding suspect, hazardous or unidentified components.
- Sort only within safe handling competence using suitable protective equipment and labelled grades, keeping contamination and restricted items outside the agreed scope.
- Record scale readings and buyer deductions at handover and retain provenance documents, declining transactions where ownership or the material's condition remains questionable.
At each step, identify the input whose absence would stop delivery. Arrange that input before accepting a deadline. Compare buying with suitable hire or a competent subcontractor, while keeping the responsibility for inspection and customer handover explicit.
Inspect before release to use
Retain the quote and check the delivered specification, quantity, condition and identifying details. Keep unsuitable items separate while you resolve the discrepancy. Record supplier identity and payment reference privately; do not post customer or supplier personal data in a public planning sheet.
Include collection, separation labour, weighing, storage and transport, assessing margin from accepted grades after deductions rather than applying a favourable metal price to every mixed item obtained.
Limit the first purchase to the agreed scope: Define the metal categories and lawful sourcing evidence required by the buyer, excluding unknown containers or hazardous equipment that cannot be safely identified and handled within the operation. Expand the resource list only when actual orders and measured capacity justify it.
Exact procurement specifications for this offer
| Item | Specification to quote | Acceptance evidence |
|---|---|---|
| Operator/source authority | Actual permissions and 200 kg source documentation. | Use Scrap Metal Council official channels for the specific activity; no fee class is invented. |
| Grade/scale tools | Buyer samples, suitable scale and labelled unknown/reject areas. | Check tare and identification limits. |
| Handling plan | Competent staff/PPE appropriate to the actual material. | Exclude batteries/vessels/e-waste rather than improvising dismantling. |
A usable quotation states the exact variant, comparison unit, minimum order, delivered quantity, tax, delivery charge, payment dates, expiry and exclusions. Obtain written clarification of substitutions; compare only equivalent scopes. Match the delivered item against the same check before releasing it to use.
Supplier evidence and limits
No matched public listing observation was established for this exact offer. That is a quotation gap, not evidence that the item is unavailable.
Any listing above is an earlier observation, not a fresh quotation or confirmed stock. Reconfirm suitability and landed cost. The supplier comparison in the operating pack separates purchase quantity from usable requirement when a minimum order creates surplus.