KENYA · GUIDE 0765 · EDITION 4.2
Scrap metal sorting in Kenya: Records and Planning Worksheets
Keep evidence that answers a real operating question
For scrap metal sorting, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:
Keep source confirmations, grade disputes, accepted weights, separation time and buyer deductions, documenting excluded items so future collection teams recognise what the business has decided not to handle.
An order and acceptance record
| Field | What to enter |
|---|---|
| Output and exclusions | Define the metal categories and lawful sourcing evidence required by the buyer, excluding unknown containers or hazardous equipment that cannot be safely identified and handled within the operation. |
| Sale unit | Accepted kilogram |
| Acceptance check | Present a representative sorted batch to the intended buyer and reconcile grade descriptions with accepted weights, checking whether coatings or mixed attachments change the classification and payment basis. |
| Missed-cost check | Include collection, separation labour, weighing, storage and transport, assessing margin from accepted grades after deductions rather than applying a favourable metal price to every mixed item obtained. |
| Failure to investigate | A mixed scrap load can disappoint when valuable-looking items contain lower-value material, lawful ownership is unclear or hidden contamination makes handling and resale inappropriate for the planned operation. |
Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.
A supplier and cost record
For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.
A weekly review
Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.
Use sources within their stated scope
- NEMA processing environmental licences — Official licensing routes include waste and plastic-packaging material regulations. Confirm the activity, material and county scope before collection, transport or manufacturing. Reference recorded 2026-10-26.
- ODPC guidance for MSMEs — Privacy principles, lawful basis, data minimisation, processor arrangements and retention; check the provisions applying to the actual operation. Reference recorded 2026-10-26.
These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.
The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.
Evidence register for this particular offer
- Scrap Metal Council: Licensing Process - Official Kenyan licensing route, not a permit or fee quotation for this example. Recorded 2026-10-26.
- NEMA: Waste Management in Kenya - Official waste-handling/transport/disposal framework; actual activity/provider requirements must be confirmed. Recorded 2026-10-26.
These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.
Match the evidence to a decision
| Decision question | Business-specific record to retain |
|---|---|
| Was the input fit for use? | Use Scrap Metal Council official channels for the specific activity; no fee class is invented. |
| Was the work acceptable? | Every batch has a traceable source/destination and actual accepted weight. |
| What remains unresolved? | Actual licences, source ownership, hazards, grades and weights require verification. |
The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.