KENYA · GUIDE 0769 · EDITION 4.7
Used appliance brokerage in Kenya: Planning Worksheets and Source Register
Editorial update: 28 October 2026 · Business planning reference · Review scope
Keep records that answer a specific question
Use a buyer brief, quotation comparison, acceptance record and cash ledger matched to used appliance brokerage.
This is a planning reference for used appliance brokerage. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional brokerage mandate: arrange sale of one seller-owned 7 kg front-loading washing machine, identified by model and serial. Deliver a six-photo listing, independent technician report, viewing appointment and signed handover. Seller receives the appliance price directly; broker earns the separately disclosed fixed fee. No repair, safety certification or broker warranty is included.
A prefilled brief to adapt
| Record field | Teaching entry or business-specific prompt |
|---|---|
| Guide and case reference | 0769 — invented planning case |
| Buyer group | Sellers and buyers of inspected household or office appliances. |
| Output and boundary | Broker used appliances under a clear mandate without making unsupported safety or performance claims. |
| Charging basis | Brokered sale |
| Input suitability | Verify competence, fee and who receives the report. |
| Final acceptance gate | Payment recipient and ownership handover are acknowledged; erase unnecessary identity copies under the agreed policy. |
| Unresolved evidence | Obtain the model manual, technician quotation and actual seller title evidence; no verified Kenyan machine or technician price is supplied. |
Carry the same reference through the documents
- Buyer brief: approved specification, exclusions, authority and delivery window.
- Supplier comparison: actual quote, matched specification, quantity, landed cost, expiry and buying check.
- Work and acceptance card: actual observations, accepted/held/rejected output, changes and correction references.
- Cash ledger: invoice, advance, credits, collections, balance and date due.
- Decision note: evidence, unresolved limits, responsible person and next review point.
An invented invoice-and-collection record
TRAINING-0769: a fictional order for the scoped offer in section 01, using 1 priced units at KSh 4,500.00 each. Buyer group: Sellers and buyers of inspected household or office appliances. No buyer was contacted and no order was completed.
Teaching invoice = 1 x KSh 4,500.00 = KSh 4,500.00. The selected input lines in section 06 total KSh 3,500.00; their difference from this assumed invoice is KSh 1,000.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 1,350.00. The invoice balance is KSh 3,150.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 2,150.00 is needed after applying the advance. The advance is counted once, not again at final collection.
These sample entries are not your actual job records. Keep names, contacts and payment references in private copies. The paid pack contains offline editable costing, operations and cash-planning tools; this public sheet explains how the records connect.
References and their limits
HSE: Inspection of Work Equipment
Purpose of competent equipment inspection; UK source is not Kenyan legal advice. Reference check recorded 2026-10-26.
ODPC: Guidance Notes for Data Protection Policies
Official Kenyan guidance on personal-data policies and incident handling; project-specific lawful basis must be established by the responsible operator. Reference check recorded 2026-10-26.
KRA: What is eTIMS
Official invoicing route; no tax rate or individual tax advice inferred. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits