KENYA · GUIDE 0670 · EDITION 4.7
Video captioning service in Kenya: Pricing, Costing and Cash Flow Example
Editorial update: 28 October 2026 · Business planning reference · Review scope
Use one accepted sale unit throughout
Work through a fictional KSh 5,400.00 invoice against KSh 4,300.00 of selected cost lines; distinguish the invoice from collected cash.
This is a planning reference for video captioning service. The order below is an invented teaching case. It is not a completed customer job, an operating approval or a prediction of demand or earnings.
The example offer and its boundary
Fictional sample order: caption three supplied English-language training clips, each five minutes long, for a Kenyan sewing workshop. Deliver three UTF-8 SRT files and three review MP4s with visible captions. Include speaker labels when voices cannot otherwise be identified and meaningful non-speech sound cues. Translation, transcript rewriting and burnt-in final masters are separate options. The buyer supplies the final locked video, a terminology list and the authorized reviewer.
Charging basis to confirm: Captioned minute. The rates and quantities below are teaching assumptions. Even a previously recorded listing is not adopted here as a current quotation or an earnings forecast.
Itemised arithmetic
| Selected input/activity | Quantity | Assumed unit rate | Selected cost |
|---|---|---|---|
| Transcription and timing hours | 6 | KSh 500.00 | KSh 3,000.00 |
| Quality review hours | 2 | KSh 500.00 | KSh 1,000.00 |
| Data and storage allocation | 1 | KSh 300.00 | KSh 300.00 |
| Calculation | Teaching result |
|---|---|
| Selected cost total | KSh 4,300.00 |
| Priced/accepted output | 3 example units |
| Assumed selling price | KSh 1,800.00 |
| Assumed invoice | KSh 5,400.00 |
| Difference before excluded costs and tax | KSh 1,100.00 |
Illustrative batch cost is KSh 4,300; KSh 1,433.33 per clip when allocated equally. Three clips at KSh 1,800 yield KSh 5,400 revenue and KSh 1,100 pre-tax surplus before overhead and tax. Duration is 15 source minutes, not 15 labour minutes. Ask separately for actual software, translation and upload costs; none are supplier-observed here.
Check cash timing and a weaker outcome
TRAINING-0670: a fictional order for the scoped offer in section 01, using 3 priced units at KSh 1,800.00 each. Buyer group: Creators, trainers and organizations improving accessibility and comprehension. No buyer was contacted and no order was completed.
Teaching invoice = 3 x KSh 1,800.00 = KSh 5,400.00. The selected input lines in section 06 total KSh 4,300.00; their difference from this assumed invoice is KSh 1,100.00 before excluded costs and tax.
For cash-timing practice only, suppose a buyer pays a 30% advance of KSh 1,620.00. The invoice balance is KSh 3,780.00. If the selected input bill is paid before the balance arrives, additional cash of KSh 2,680.00 is needed after applying the advance. The advance is counted once, not again at final collection.
On full collection, total receipts are KSh 5,400.00. Cash against the selected example bill is KSh 1,100.00 before other payments. If a hypothetical 10% increase in the largest selected line (Transcription and timing hours) adds KSh 300.00, the unchanged invoice leaves KSh 800.00 against that revised bill.
If the customer instead leaves 10% of the invoice unpaid, KSh 540.00 is a receivable. Cash collected is KSh 4,860.00 and collected cash less the selected bill is KSh 560.00. This differs from invoice margin; do not spend the unpaid amount as though it is already cash.
The scenario is complete only as a teaching record of the stated lines. Add actual excluded startup and operating costs using file 12, and replace every assumed rate before relying on a quote. Use measured accepted output for the actual invoice; unaccepted output is not automatically chargeable.
For an actual quote, add all relevant excluded costs, use measured accepted output, and compare amounts from the same period. An unpaid invoice balance is not available cash. A deposit held for an uncompleted obligation is not automatically earned income.
References and their limits
Adobe Premiere: Export caption tracks
Burn-in and sidecar export choices. Reference check recorded 2026-10-26.
ODPC guidance: publishing recorded media
Kenyan recorded-media privacy guidance; not production specifications. Reference check recorded 2026-10-26.
Recorded references support only the scope stated beside them. They do not prove current supplier stock, a local quotation, actual buyer demand, operator competence or the feasibility of this particular business. Later editorial changes do not refresh earlier source-check dates.
Prepared by Business Starter Guides using AI-assisted drafting and desk editorial checks. Independent operator trials and specialist certification are not claimed. See the editorial method for the review scope.
Editorial method and evidence limits