KENYA · GUIDE 0591 · EDITION 4.2
Website accessibility audit in Kenya: Equipment and Supplies
Buy for the acceptance standard
The procurement decision starts with the result you must deliver: Findings have page references and evidence; an audit is not a blanket compliance certificate.
Ask users or reviewers to complete keyboard navigation, form submission, and content-reading tasks, documenting reproducible barriers with the relevant page and context.
A tool or material is suitable only when it can support this specification at the pilot scale. Use the following shortlist as a starting point, not a compulsory shopping package:
- testing tools
- keyboard checks
- report template
- scope checklist
Write comparable requests for quotations
| Resource | Questions for the supplier |
|---|---|
| testing tools | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| keyboard checks | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| report template | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
| scope checklist | Confirm the precise variant, usable quantity, compatibility, delivered cost, lead time, invoice and remedy for a mismatch. |
Ask for the exact unit or pack size, rather than accepting a price without a quantity. Where equipment is involved, check maintenance needs, safe operation, available support and whether you can obtain replacement consumables. Inspect a sample or demonstration where practical. A photograph and a low asking price do not prove suitability or available stock.
Connect procurement to the operating sequence
- Agree the accessibility reference, representative pages and key tasks, then document what manual checks and user testing are included or excluded.
- Test keyboard and relevant page interactions alongside automated tools, capture reproducible evidence and separate observed failures from recommendations needing further investigation.
- Deliver page-specific issues and retest steps with scope limitations, avoiding blanket legal-compliance or certification claims from a limited review.
At each step, identify the input whose absence would stop delivery. Arrange that input before accepting a deadline. Compare buying with suitable hire or a competent subcontractor, while keeping the responsibility for inspection and customer handover explicit.
Inspect before release to use
Retain the quote and check the delivered specification, quantity, condition and identifying details. Keep unsuitable items separate while you resolve the discrepancy. Record supplier identity and payment reference privately; do not post customer or supplier personal data in a public planning sheet.
Include page sampling, manual review, assistive-technology time, issue reproduction, prioritization, and developer discussion rather than relying only on automated scan output.
Limit the first purchase to the agreed scope: Audit agreed website pages and customer tasks, specifying review methods, assistive-technology checks, and the distinction between observed barriers and a formal compliance opinion. Expand the resource list only when actual orders and measured capacity justify it.
Exact procurement specifications for this offer
| Item | Specification to quote | Acceptance evidence |
|---|---|---|
| Authorised site access | Public/test pages and permission for any non-public states. | Use fictional form data and avoid unapproved real submissions. |
| Evaluation tools | Keyboard/browser tools, contrast checker and appropriate automated scanner. | Record versions/settings and confirm human checks supplement automation. |
| Issue register | URL/state, expected/actual behaviour, impact and retest. | Have another competent reviewer reproduce one example when feasible; do not claim this occurred beforehand. |
A usable quotation states the exact variant, comparison unit, minimum order, delivered quantity, tax, delivery charge, payment dates, expiry and exclusions. Obtain written clarification of substitutions; compare only equivalent scopes. Match the delivered item against the same check before releasing it to use.
Supplier evidence and limits
No matched public listing observation was established for this exact offer. That is a quotation gap, not evidence that the item is unavailable.
Any listing above is an earlier observation, not a fresh quotation or confirmed stock. Reconfirm suitability and landed cost. The supplier comparison in the operating pack separates purchase quantity from usable requirement when a minimum order creates surplus.