KENYA · GUIDE 0591 · EDITION 4.2
Website accessibility audit in Kenya: Records and Planning Worksheets
Keep evidence that answers a real operating question
For website accessibility audit, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:
Record tested pages, browser and tool context, task failures, supporting observations, suggested remedies, and limitations preventing the findings from implying universal website accessibility.
An order and acceptance record
| Field | What to enter |
|---|---|
| Output and exclusions | Audit agreed website pages and customer tasks, specifying review methods, assistive-technology checks, and the distinction between observed barriers and a formal compliance opinion. |
| Sale unit | audit project |
| Acceptance check | Ask users or reviewers to complete keyboard navigation, form submission, and content-reading tasks, documenting reproducible barriers with the relevant page and context. |
| Missed-cost check | Include page sampling, manual review, assistive-technology time, issue reproduction, prioritization, and developer discussion rather than relying only on automated scan output. |
| Failure to investigate | An audit is weak when it reports generic warnings without showing which customer task is blocked or how a developer can reproduce it. |
Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.
A supplier and cost record
For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.
A weekly review
Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.
Use sources within their stated scope
- ODPC — Registration FAQs — Registration applicability, exemptions and non-exempt activities; not every small business is automatically exempt. Reference recorded 2026-10-26.
- ODPC — Guidance Notes for Data Protection Policies (2026) — Privacy governance reference covering access, retention, data sharing and incident response. Reference recorded 2026-10-26.
- Kenya Copyright Board — National Rights Registry — Official registry for copyright records; negotiate ownership and third-party licences separately. Reference recorded 2026-10-26.
These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.
The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.
Evidence register for this particular offer
- Evaluating Web Accessibility Overview — W3C WAI - Human evaluation required; tools alone do not establish conformance. Recorded 2026-10-26.
- Forms Tutorial — W3C WAI - Labels, instructions and clear form structure. Recorded 2026-10-26.
- Images Tutorial - Purpose-based text alternatives; does not validate marketing performance. Recorded 2026-10-26.
These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.
Match the evidence to a decision
| Decision question | Business-specific record to retain |
|---|---|
| Was the input fit for use? | Use fictional form data and avoid unapproved real submissions. |
| Was the work acceptable? | Automated scan output is evidence to investigate, not proof of complete compliance or accessibility. |
| What remains unresolved? | No real site, assistive-technology session or conformance evaluation performed. |
The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.