KENYA · GUIDE 0003 · EDITION 4.2
Managu Farming Records: Identity, Sorting and Sales Worksheets
Connect the planting record to the buyer’s accepted bunch
A useful record follows the identified planting source through a marked trial bed, harvest, sorting, buyer order and collection. A daily sales total alone cannot explain whether a loss arose from unwanted stems, wilting, buyer preference or an unpaid delivery.
Have a competent local adviser confirm the intended edible planting material. Record the source and confirmation; do not use appearance or a customer tasting as an identity test. Mark material whose identity is unresolved and hold it out of the delivery.
Record the trial at each handover
| Record | Fields to complete |
|---|---|
| Planting source | Named crop, seller, lot or receipt and competent identification record |
| Bed | Reference, planting date, location, water observations and labour |
| Buyer sample | Approved leaf and tender-shoot balance, preparation feedback and date |
| Harvest | Bed and date, gross weight, sorting time and unsuitable material removed |
| Packing | Agreed bunch standard, count or weight, container and destination |
| Handover | Accepted quantity, rejects, reason, receiving person and time |
| Payment | Amount due, amount collected, outstanding balance, date and returns |
The sample feedback describes a particular buyer’s preference. It does not establish that an unidentified crop is edible or that other buyers want the same composition. If the required stem balance changes, update the specification and measure the additional sorting work.
Reconcile quantities before calculating returns
Compare harvest, removed material and completed bunches using consistent units. Compare packed and accepted counts at handover; retain the reason for any difference. Record empty crates and a repeat collection trip where applicable. A rejected bunch used inputs and labour even though it did not produce the expected sale.
Record initial tools, recurring crop inputs, sorting labour, bunch ties and route costs separately. Calculate contribution using accepted paid output and keep customer balances visible until collected. The pricing chapter supplies an invented example; your own decision requires measured quantities and current quotations.
The listed primary references provide production, seed, water and invoicing enquiry routes. They do not establish the crop’s identity on your plot, the customer’s demand or profitability. Store customer contact and transaction information privately. End each review with a recorded action: resolve identity, change the bunch specification, correct handling, collect a balance or defer expansion.