KENYA · GUIDE 0598 · EDITION 4.2
Website content migration in Kenya: Records and Planning Worksheets
Keep evidence that answers a real operating question
For website content migration, the record should connect the promised output, its cost and the buyer's acceptance. Begin with:
Keep source mappings, asset permissions, excluded pages, broken-link findings, destination checks, approval records, and remaining items requiring a content-owner decision before release.
An order and acceptance record
| Field | What to enter |
|---|---|
| Output and exclusions | Migrate approved pages and assets using a source-to-destination inventory, preserving essential links, document access, content ownership, and agreed handling of obsolete material. |
| Sale unit | migration project |
| Acceptance check | Ask the owner to compare priority journeys before and after migration, checking images, downloads, internal links, forms, and content that should remain unpublished. |
| Missed-cost check | Include inventory, content cleanup, asset transfer, formatting repairs, redirect planning where relevant, quality review, and coordination of a suitable final publication window. |
| Failure to investigate | A migration looks complete while losing customer value when old links lead nowhere or downloadable forms disappear despite the main navigation appearing correct. |
Add the date, private customer reference, agreed price, advance, balance, promised handover and actual acceptance. Record a change before carrying it out. An unresolved complaint needs its own action and follow-up date rather than being overwritten by the next order.
A supplier and cost record
For each required input, record the specification, quantity, supplier identity, quote date, delivered cost, payment terms and reason for selection. Match the record to the receipt and inspect what arrived. Keep one-time setup, recurring inputs and refundable deposits in separate categories so that the same cash movement is not counted twice.
A weekly review
Compare accepted output with started output; reconcile money collected with outstanding balances; investigate rework and returns. Review whether measured capacity can meet the next commitment. A positive surplus estimate does not remove a shortage of cash caused by late collection.
Use sources within their stated scope
- ODPC — Registration FAQs — Registration applicability, exemptions and non-exempt activities; not every small business is automatically exempt. Reference recorded 2026-10-26.
- ODPC — Guidance Notes for Data Protection Policies (2026) — Privacy governance reference covering access, retention, data sharing and incident response. Reference recorded 2026-10-26.
- Kenya Copyright Board — National Rights Registry — Official registry for copyright records; negotiate ownership and third-party licences separately. Reference recorded 2026-10-26.
These references route sector and activity questions. They do not independently establish local customer demand, supplier stock, a complete budget or business profitability. A reference date records the earlier check; it is not a claim that every linked requirement was reverified today.
The complete downloadable guide includes editable planning worksheets. Save backups privately when they contain personal, customer or supplier information. These planning forms do not replace required statutory records or professional advice for a regulated task.
Evidence register for this particular offer
- Backups — WordPress Advanced Administration - Full typical restoration needs coordinated files and database, not just content export. Recorded 2026-10-26.
- Revisions - Content revision comparison and restoration; not a full site backup. Recorded 2026-10-26.
- Preview your content - WordPress.com page and visitor preview; actual client platform may differ. Recorded 2026-10-26.
These recorded references support only their stated scope. They do not establish current supplier stock, actual local demand, operator competence or complete commercial feasibility. Preserve source dates and record new checks separately.
Match the evidence to a decision
| Decision question | Business-specific record to retain |
|---|---|
| Was the input fit for use? | Identify duplicate basenames. |
| Was the work acceptable? | Keep old-site recovery access until agreed acceptance; owner can edit new pages. |
| What remains unresolved? | Actual sites, export compatibility and redirects unverified. |
The operating pack provides an itemised quote tool, supplier request, sales draft, job card, quality response sheet, evidence gaps, operations desk and cashflow/launch-review workbook. Keep a separate private backup per actual job and per scenario. Test restoring it before closing the original. Exported files may contain customer or supplier information; do not publish completed private records as SEO content.